What Documents Do You Need to Sell Your Property: Checklist and What to Prepare Beforehand
Published 1 November 2026
For an initial offer to sell your property, you need basic property information, an extract from the Czech Land Registry (katastr nemovitostí – the official property register), photographs, and details about owners or tenants; you will need a complete set of documents only when signing the contract. The more complete the documents you submit initially, the faster we can prepare a written offer, which we deliver within 24 hours with a detailed price breakdown. Below you will find a practical checklist divided into what to photograph, what to research, and what to prepare.
Summary
- For the initial offer, an address, Czech Land Registry data, photographs, and basic information about owners and how the property is used are sufficient.
- Photograph all rooms, the roof, windows, basement, attic, and grounds; missing photographs are the most common reason for follow-up questions.
- Find an extract from the Czech Land Registry, the energy performance certificate, building permit, and information about any mortgages or easements (věcná břemena).
- Prepare a list of owners, tenants with their leases, and the most recent utility billing statements.
- The offer is non-binding and you can withdraw until the contract is signed, so you risk nothing by submitting the documents.
What Is Actually Necessary for the Initial Offer
For an initial offer, you do not need a complete file of documents, but you must be able to precisely identify the property and show its condition. The rest is added during the process and a large part will be obtained by the legal service itself.
Basic set for quick assessment:
- address and type of property (flat, house, land, cottage, apartment building),
- title deed number or extract from the Czech Land Registry (katastr nemovitostí),
- photographs of the property and surroundings,
- information about whether the property is owner-occupied or rented,
- information about mortgages, executions, and other encumbrances, if you know of any.
If you are not sure about the price, you can try our property valuation calculator beforehand. The entire process from inquiry to payment is described on the page How Property Sale Works.
What to Photograph: Photography Checklist
Good photographs replace a viewing and significantly reduce the time to an offer. A standard mobile phone, daylight, and a few minutes are sufficient.
- All rooms – each from two angles, so the entire space is visible, including the bathroom, toilet, and kitchen.
- Floors, walls, and ceilings – details of moisture, cracks, mould, or damage.
- Windows and doors – external and internal views, frame materials.
- Roof – roof covering, chimney, gutters; for houses also a distant view.
- Attic and basement – condition of structures, any moisture.
- Heating and technical installations – boiler, radiators, electrical distribution board, water heater.
- Façade and surroundings – the entire house from all sides, fence, driveway.
- Grounds – garden, access path, any structures on the land.
- Common areas – for flats, corridor and entrance; for apartment buildings, stairs, courtyard, and technical facilities.
Do not hide defects. The actual condition will be evident during a viewing anyway, and an offer based on complete information will not change later.
What to Research: Official Documents and Certificates
Most official documentation can be obtained online or from your own archives in a short time. The most important ones are listed below.
| Document | Purpose | Where to Find It |
|---|---|---|
| Extract from the Czech Land Registry (title deed / list vlastnictví) | Verification of owners, ownership shares, mortgages, and easements (věcná břemena) | Czech Land Registry (katastr nemovitostí), see owner's guide |
| Purchase or gift agreement, certificate of inheritance | Proof of how you acquired the property | Your own archives, land registry |
| Energy Performance Certificate (Průkaz energetické náročnosti) | Information about energy class | Archives, developer, building manager |
| Building permit, completion certificate, building documentation | Proof of legality of construction and modifications (under Building Act No. 283/2021 Coll.) | Archives, building authority |
| Mortgage, easement, and loan agreements | Assessment of encumbrances and settlement method | Bank, your archives, land registry |
| For co-operative flat: membership and co-operative confirmation | Transfer of membership rights | Housing co-operative (bytové družstvo) |
You do not need to have all of this complete before first contact. Missing documents are usually obtained by the legal service, which is part of our service; see complete legal service.
What to Prepare: Owners, Tenants, and Operational Information
Information about people connected to the property determines whether the contract can be signed without delay.
- List of owners and ownership shares – names, contact details, and size of shares. Sale of the entire property requires consent of all co-owners. The general right of first refusal for co-owners was abolished in 2020; it applies only for six months from the creation of co-ownership if the share arose by inheritance (Article 1124 of the Czech Civil Code No. 89/2012 Coll.).
- Spouses – for property held in common marital property, you must account for the consent of the other spouse.
- List of tenants – names, floor area, rent amount, lease agreements and any amendments, utility charge billing statements.
- Persons registered as residents – who lives in the property and whether they plan to vacate it.
- Utility accounts – final annual billing for electricity, gas, and water, and status of any debts or overpayments.
- Charges and debts related to the property – repair fund, co-operative contributions, outstanding payments.
For apartment buildings, income and expense statements are added since valuation is based on yield. Details can be found on the apartment building sales page; offers for these are delivered within 48 hours.
Special Circumstances: Execution, Ownership Shares, and Insolvency
If the property is subject to execution (exekuce) or only a share is being sold, additional documents are needed to clarify the entire process.
- Execution – execution order and notice of execution, with contact details for the bailiff (Execution Act No. 120/2001 Coll.). In auctions, the minimum bid is two-thirds of the achieved price (Article 336e of the Czech Civil Procedure Code No. 99/1963 Coll., applied accordingly), so it makes sense to negotiate in advance. More on the sale of properties in execution page.
- Ownership share – extract from the Czech Land Registry and any agreement between co-owners.
- Insolvency – court decision and contact details for the insolvency administrator (Insolvency Act No. 182/2006 Coll.).
Do not conceal information about these circumstances. The sooner it is on the table, the more accurately an offer and the process can be prepared.
What Happens After You Submit the Documents
After receiving the documents, a non-binding offer follows, then the contract, escrow, and registration in the land registry.
- Submit the information and photographs. A written offer with a detailed price breakdown is delivered within 24 hours.
- You can assess the offer without obligation; you can withdraw until the contract is signed.
- When signing the purchase contract, a deposit of up to CZK 1,000,000 is possible.
- The purchase price is paid electronically through attorney's escrow. Cash payments are limited to CZK 270,000 per day (Act No. 254/2004 Coll.).
- Ownership passes only upon registration in the Czech Land Registry. The land registry authority must not decide before 20 days from notification of the owner (Land Registry Act No. 256/2013 Coll.); the average registration time is approximately 22 days.
The tax on the acquisition of real property was abolished by Act No. 386/2020 Coll., so neither the buyer nor the seller pays it. Income tax on the sale is governed by Act No. 586/1992 Coll. and depends on factors such as the time test and whether you lived in the property; verify your specific situation with the Tax Authority or a tax advisor.
What to Do Right Now
The fastest way to an offer is to photograph the property and download the land registry extract in one day.
- Photograph all rooms, the roof, windows, basement, attic, and grounds.
- Download the current extract from the Czech Land Registry.
- Find the energy performance certificate, building permit, and the agreement by which you acquired the property.
- List the owners, shares, tenants, and persons registered as residents.
- Prepare the most recent utility billing statements and information about mortgages or debts.
- Fill in the form below the article and attach what you have. You will receive a non-binding offer or assessment through it; we will gather any missing information together.
If you don't have something, don't delay making contact. Send what you have and we will obtain any missing information step by step.